Moving a Document to Trash

Essal Office uses a two-stage deletion system. When you delete a document, it moves to the trash first. It stays there until you permanently delete it or restore it. This gives you a safety net against accidental deletion.

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Sending a Document to Trash

From the document detail view:

1. Open the document
2. Click the Delete button (bin/trash icon) in the toolbar
3. Confirm the deletion

From the document list:

1. Hover over the document card
2. Click the delete icon
3. Confirm

The document disappears from your main document list immediately and moves to the trash.

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Viewing the Trash

To see documents currently in the trash:

1. Click Management in the left sidebar (or look for the Trash option in the navigation)
2. Select Trash

All trashed documents are listed here with the date they were deleted.

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Restoring a Document from Trash

1. Open the Trash view
2. Find the document you want to restore
3. Click Restore

The document returns to your main document list with all its original metadata intact.

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Permanently Deleting a Document

To permanently delete a document and free the storage:

1. Open the Trash view
2. Find the document
3. Click Delete permanently (or the permanent delete icon)
4. Confirm

Warning: Permanent deletion cannot be undone. The document file and all its metadata are removed from Essal Office completely. Make sure you have a copy elsewhere if you may need it later.

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Bulk Deleting Documents

To send multiple documents to trash at once:

1. In the document list, select the documents using their checkboxes
2. Open the bulk actions toolbar
3. Choose Delete

All selected documents move to the trash in one action.

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Who Can Delete Documents?

By default, users can delete documents they own. Users with admin permissions can delete any document. If you do not see the delete option on a document, you may not have permission to delete it — contact an admin if needed.