Splitting a PDF into Multiple Documents

When a single PDF contains multiple separate documents — for example, a batch scan of several invoices — you can split it into individual files directly in Essal Office. Each resulting section becomes its own independent document with its own metadata.

When to Split a PDF

• A bulk scan captured several unrelated documents in one file
• A supplier sent one PDF with multiple invoices and you want to file each separately
• A contract and its attachments were scanned together and you want to manage them independently

How to Split a PDF

1. Open the PDF document you want to split
2. Click the Edit button in the document toolbar to open the PDF editor
3. Select the Split tool
4. The editor shows all pages as thumbnails
5. Drag the split indicator (or click between pages) to mark where the document should be divided
6. You can create multiple split points to divide a document into more than two parts
7. Click Apply or Split to confirm

Essal Office creates a new document for each section. The original document may be replaced or kept — check your platform's behaviour after splitting.

Metadata After Splitting

New documents created by splitting inherit the original document's metadata (title, correspondent, document type, tags). You will want to update each new document's title and review other metadata fields after splitting, since each new document is a distinct entity.

Tip: After splitting, open the Inbox view (if you use an inbox tag on all new documents) or go directly to the newly created documents and update their titles and tags before they get buried in your archive.

Split Points

You can place split points between any two pages. A document split at page 3 of a 6-page PDF produces: - Document 1: pages 1–3 - Document 2: pages 4–6

Multiple split points produce multiple output documents in one operation.

Splitting a Single-Page PDF

A PDF with only one page cannot be split further — there is nothing to divide. If you want to separate content within a single page, download the document, edit it with an external PDF editor, and re-upload the resulting files.