Merging Multiple PDFs into One

If a document was scanned in separate batches or split into parts by mistake, you can merge multiple PDF files into a single document inside Essal Office. The merged result becomes one document with one set of metadata.

When to Merge PDFs

• A contract was scanned in two passes and saved as two separate files
• An invoice and its delivery note belong together but were uploaded separately
• Pages were accidentally split and you want to reunite them

How to Merge PDFs

1. Open one of the PDF documents you want to include in the merged result
2. Click the Edit button to open the PDF editor
3. Select the Merge tool
4. An interface appears where you can select additional documents from your archive to merge with the current one
5. Search for and select each document you want to add
6. Set the page order — drag documents or pages to arrange them correctly
7. Click Merge or Apply

The merged document is saved. The source documents may be deleted or kept, depending on your selection during the merge process.

Page Order in Merged Documents

The order you specify in the merge interface determines the final page sequence. Take care to arrange the documents in the correct order before confirming. If the result is wrong, you can split it again and re-merge with the correct ordering.

Metadata of the Merged Document

The merged document typically inherits the metadata of the primary (first selected) document. Update the title and review correspondent, type, and tags after merging to ensure the result is correctly described.

Considerations Before Merging

• Make sure you intend to keep only one version — source documents are removed during the merge if you confirm their deletion
• If in doubt, merge a copy by downloading and merging externally, then uploading the result, leaving originals intact
• After merging, the document history records the merge event, but individual histories of source documents are no longer attached to the merged file