--- title: Filling In Custom Field Values on Documents description: Once a custom field exists, you can fill in values on individual documents. Each document stores its own value independently — setting a value on one ... --- [Skip to content](https://help.essal.cloud/en/article/1458-#main-content) English Show submenu for translations [More support](https://help.essal.cloud/en/kb-tickets/new?hsLang=en) [Customer portal](https://clients.essal.cloud/tickets?hsLang=en) [![logo](https://help.essal.cloud/hubfs/logo.svg)](https://help.essal.cloud/?hsLang=en) - [Home](https://essal.cloud/) - [Products](https://essal.cloud/products) - [Industries](https://essal.cloud/industries) - [About](https://essal.cloud/about) - [Contact](https://essal.cloud/contact) Open main navigation Close main navigation - [Home](https://essal.cloud/) - [Products](https://essal.cloud/products) - [Industries](https://essal.cloud/industries) - [About](https://essal.cloud/about) - [Contact](https://essal.cloud/contact) - English Show submenu for translations - [More support](https://help.essal.cloud/en/kb-tickets/new) - [Customer portal](https://clients.essal.cloud/tickets) - [Home](https://essal.cloud/) [Home](https://essal.cloud/) Essal Help Center - There are no suggestions because the search field is empty. 1. [Help Center](https://help.essal.cloud/en?hsLang=en) 2. [Essal Office](https://help.essal.cloud/en/essal-office?hsLang=en) 3. [Custom fields](https://help.essal.cloud/en/essal-office?hsLang=en#custom-fields) # Filling In Custom Field Values on Documents Once a custom field exists, you can fill in values on individual documents. Each document stores its own value independently — setting a value on one document does not affect others. --- ## Setting a Value on a Single Document 1. Open the document from the document list 2. In the metadata panel, scroll to the custom fields section 3. Click the field you want to fill in 4. Enter the value: 5. Text fields: type directly 6. Number and monetary fields: type the amount 7. Date fields: pick from the date picker or type in ISO format (e.g. 2026-04-15) 8. Boolean fields: toggle on or off 9. URL fields: paste the full URL 10. Document link fields: search for and select another document in your archive 11. Save the field (press Enter or click the save icon) --- ## Leaving a Field Empty You do not need to fill in every custom field on every document. Fields you leave empty simply appear blank in the metadata panel. Empty fields do not appear in most filter results unless you specifically filter for "field is empty." --- ## Editing an Existing Value Click the field's current value to make it editable. Update it and save. The change is recorded in the document's history log. --- ## Clearing a Field Value To remove a value from a custom field, click the field, delete the content, and save. The field returns to an empty state. --- ## Monetary Fields Monetary fields accept a numeric amount. Depending on your organisation's settings, the currency may be fixed or selectable per document. Enter only the numeric value (e.g. `1250.00`) — do not include currency symbols in the input field. --- ## Document Link Fields Document link fields store a reference to another document in your archive. When you click on a document link field value, Essal Office navigates directly to the linked document. This is useful for creating relationships between documents — for example, linking each invoice to its corresponding purchase order. --- ## Filling In Values in Bulk Currently, custom field values must be set on each document individually. Bulk editing of custom field values is not supported — only correspondent, document type, tags, and owner can be changed in bulk. - [Essal Office](https://help.essal.cloud/en/essal-office?hsLang=en#main-content) - [Getting started](https://help.essal.cloud/en/essal-office?hsLang=en#getting-started) - [Searching and saved views](https://help.essal.cloud/en/essal-office?hsLang=en#searching-and-saved-views) - [Correspondents and document types](https://help.essal.cloud/en/essal-office?hsLang=en#correspondents-and-document-types) - [Email import](https://help.essal.cloud/en/essal-office?hsLang=en#email-import) - [Users groups and permissions](https://help.essal.cloud/en/essal-office?hsLang=en#users-groups-and-permissions) - [Sharing documents](https://help.essal.cloud/en/essal-office?hsLang=en#sharing-documents) - [Working with documents](https://help.essal.cloud/en/essal-office?hsLang=en#working-with-documents) - [Pdf tools](https://help.essal.cloud/en/essal-office?hsLang=en#pdf-tools) - [Uploading documents](https://help.essal.cloud/en/essal-office?hsLang=en#uploading-documents) - [Archive serial numbers](https://help.essal.cloud/en/essal-office?hsLang=en#archive-serial-numbers) - [Workflows and automation](https://help.essal.cloud/en/essal-office?hsLang=en#workflows-and-automation) - [Organizing with tags](https://help.essal.cloud/en/essal-office?hsLang=en#organizing-with-tags) - [Troubleshooting and faq](https://help.essal.cloud/en/essal-office?hsLang=en#troubleshooting-and-faq) - [Account and security](https://help.essal.cloud/en/essal-office?hsLang=en#account-and-security) - [Custom fields](https://help.essal.cloud/en/essal-office?hsLang=en#custom-fields) - [Portal](https://admin.essal.cloud/) - [Newsroom](https://newsroom.essal.cloud/) - [Careers](https://careers.essal.cloud/) - [Help](https://support.essal.cloud/) - [Status](https://status.essal.cloud/) - [Contact](https://essal.cloud/contact) - [Terms](https://legal.essal.cloud/terms) [![logo](https://help.essal.cloud/hubfs/logo.svg "logo")](https://essal.cloud/) Essal LLC Copyright © 2026, Essal