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Creating and Managing Share Links

A share link gives anyone who has the URL read-only access to a single document, without needing an Essal Office account. You can create and revoke links at any time.

Creating a Share Link

  1. Open the document you want to share
  2. Click the Share button in the document toolbar (chain link or share icon)
  3. Click Create link or enable the sharing toggle
  4. A unique URL is generated and displayed
  5. Click Copy to copy the link to your clipboard

You can now paste this link into an email, chat message, or any other communication.

What the Recipient Sees

When a recipient opens the link, they land on a read-only page showing the document. They can: - View the document in the browser - Download the file

They cannot: - Edit any metadata - See other documents in your archive - Navigate to other parts of Essal Office

Link Security Considerations

Important: Anyone who has the link can access the document. Treat share links the same way you would treat an email attachment — only share them with people you trust, and only for documents where you are comfortable with external visibility.

Share links are not password-protected. If a link is accidentally forwarded, the recipient will have access. Revoke the link immediately if this happens.

Revoking a Share Link

  1. Open the document
  2. Click Share
  3. Click Remove link or disable the sharing toggle

The link stops working immediately. Any recipient who tries to open it sees an error. If you want to share the document again in the future, a new link will be generated with a different URL.

Checking Existing Share Links

To see which documents currently have active share links, go to Management > Share Links (if available in your plan). This overview shows all documents with active links and lets you revoke them in one place without opening each document individually.

Share Links for Sensitive Documents

For documents containing sensitive personal, financial, or legal information, consider whether a share link is appropriate. If the recipient needs access to multiple documents over time, setting up a user account with limited permissions is safer than distributing numerous links.